2018 Exhibiting & Sponsorship Opportunities
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Budgeting for UCA Events:

 


What to keep in mind when budgeting for 2018 events:

  • Sponsorships, branding or educational grant opportunities to extend your presence outside the exhibit hall
  • Fall 2018 conference venue is carpeted. Unless your branding guidelines require something different, you will NOT need to plan for this expense
  • Furniture/Wastebasket (Freeman will provide a Booth Package  (1, 6' skirted table, 2 chairs, 1 wastebasket at a reduced rate - $285 Houston)
  • Internet (if needed)
  • Electricity (if needed)
  • Booth cleaning (if needed)
  • Booth giveaway
  • Pre or post-show marketing postcard or mailing (creation, production and postage)
  • Any new signage, structure or element of your display
  • Staff travel, hotel, per diem for your staff

Exhibitor kits are available approximately 10 weeks prior to each event.


 

UCA Fall Urgent Care Conference

October 12-14, 2018, Houston Marriott Marquis

Floorplan is targeted to open to the public at Noon CST, July 5, 2018. (Only placement by priority points prior to 7/5). 

10' wide by 10' deep space 
Inline $2,100 vendor member/$2,600 non-member vendor
Corner $2,500 vendor member/$3,000 non-member vendor
Prime* $2,500 vendor member/$3,000 non-member vendor
Prime* Corner $2,900 vendor member/$3,400 non-member vendor

Join UCA now to avoid any delays when purchasing your booth. Contact Jackie Stasch, jstasch@ucaoa.org, now.


*Available to UCA 2018 Fall Urgent Care Conference Sponsors ($2,500 or greater) and Corporate Support partners only.

Note: This event will be held in a CARPETED exhibit hall. (See carpet detail here and here)

 

Exhibitor Information Kit - click to learn more.

Exhibitor Policies and Procedures - click to learn more

Sponsorship Opportunities - click to learn more (note: sponsorship are available to non-exhibiting companies and non vendor member companies - additional fees apply)

 

TENTATIVE SCHEDULE OF EVENTS

Move in

Thursday, October 11, 1-5pm
Friday, October 12, 8am-3pm

Show Hours
Friday, October 12, Opening Reception - TBD
Saturday, October 13, 9:30am-6:45pm

Move Out - TBD
Saturday, October 13, 6:45-10pm
Sunday, October 14, 8am-noon

Exhibit Hall will be open to the public in early July 2018, after placement by priority points is complete.

 

-Additional Support Opportunities (purchase in the Exhibitor Service Center)


What is a PRIME BOOTH?

A select number of booths have been designated as PRIME booth space based on their proximity to the main entrance/main aisle. Prime booths have a different booth rate and are exclusively available to Corporate Support Partners or companies that have invested $2,500 or more in sponsorships (over and above their booth investment) at that event.

You can become a Corporate Support Partner now! Explore the benefits and see who else is currently a UCA CSP!


Priority Points System

Points are awarded using the following system:

  • 1 point for each year exhibited during all consecutive years at UCA events.
  • 1 point for each booth purchased during all consecutive years at UCA events.
  • 1 point deducted for early tear-down without the prior consent of UCA.
  • Points also awarded for financial support including partnerships, educational grants, and/or
    sponsorships at UCA events. Points are not given for advertising.
    • 1 point for under $999
    • 2 points for $1,000 - $4,999
    • 3 points for $5,000 - $9,999
    • 4 points for $10,000 - $14,999
    • 5 points for $15,000 - $19,999
    • 1 additional point for each additional $5,000 increment

How it Works:

  • Company exhibits in 2015, 2016, and 2017 = 3 points
  • Company purchased 1 booth in 2015, 1 booth in 2016, and 2 booths in 2017 = 4 points
  • Company sponsored a lunch in 2015 for $3,000, 2 breaks in 2016 for a total of $5,000 and brief bags in 2017 for $9,000 = 5 points
  • Total points earned by Company going into 2018 = 12
  • If ABC Company returns for at least one UCA event (Spring Convention or Fall Conference) for each consecutive year, points will continue to accumulate.  If ABC Company does not attend at least one event in the next consecutive year, all points will be lost and will begin accumulating from zero the next year of exhibiting.

Booth Placement Process - 2018

UCA places ISLAND booths first (booths 20’ x 20’ or larger) in priority point order.  Please note: exhibitor must pay for any booth “lost” by the creation of an island. These “lost” booths will be charged at 50% of the lost booth rate.

If you plan to commit to an island booth at the UCA Urgent Care Fall Conference, complete this form by June 15, 2018. Companies who do not pre-commit to an island booth may still secure an island based on available booth space at the time of their priority placement assignment. Islands will be placed w/e June 22.

Vendor Coalitions will be placed AFTER island booths are placed.

After islands are placed, and coalitions finalized – any company who has points will receive an appointment time for an online booth selection/payment.

Booth selection appointment time emails will be sent by June 19. Appointments will take place the following week, the week ending June 29. 

After priority point placement is complete, the exhibit hall floor opens to the public on a first-come, first-served basis (approx. July 5, 2018).


What is a Vendor Coalition?

 

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