2016 Spring Convention Registration
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Registration Fees & Deadlines

Group Registrations

Recording Policy

Registration Policies

Invoices/Check Payments

Photo Consent




Student Registration

CME Policy

Spouse/Guest Registration

Attendee Information

As a registered participant of the 2016 Spring Convention, you agree to all the terms and conditions set forth below including the use of photographic images. Noncompliance will result in registration cancellation without refund. 


UCAOA is now offering Exhibit Hall only passes. Click here to purchase.

Click here for press pass information.

Where is the 2016 UCAOA Annual National Urgent Care Convention?

The Annual Convention will be held from Sunday, April 17 to Wednesday April 20, 2016, at the Gaylord Palms Resort & Convention Center in Kissimmee (Orlando), Florida. Pre-Convention Courses will be held on Saturday, April 16 and Sunday, April 17.

Registration Fees & Deadlines

Early Bird: Tuesday, December 15, 2015 through Thursday, January 21, 2016 (11:59 pm CST)
Regular Registration: Friday, January 22, 2016 through Thursday, March 17, 2016 (11:59 pm CST)
Late Registration: Friday, March 18, 2016 through Monday, April 11, 2016 (11:59pm CST)

After the Late Registration period, registration will only be accepted on site, pending space availability. Payment is required at the time of walk-in. We are unable to “hold space” for late registrations. Walk-in registrations will be at late registration pricing, plus an additional $100 walk-in registration fee.


Registration Policies
For a detailed listing of conference fees, please see the 
registration form.

Tuition Includes:

  • Complimentary WiFi in meeting space and sleeping rooms

  • Up to 27 CME (and/or UCMC) credit  hours toward your ongoing professional development

  • Meals and exhibit hall evening receptions

  • More than 80 industry experts presenting hot topics in urgent care

  • Nearly 200 exhibiting companies and more than 14 hours to network with them

  • Complimentary download of all course materials for on-site use as well as after-conference access to all recorded sessions (audio synched to PowerPoint slides)

Please note, registration fees do not include any travel or hotel/housing costs.

Member rates are a benefit of UCAOA membership. To qualify, you must be a member at the time of registration.
Not a member? Click here to apply for a UCAOA membership.  

Membership will need to be approved before you can register for the conference.  Not sure? Email UCAOA to verify.  

If you are a member and see non-member rates at checkout, please call our office at 877-698-2262 before completing your purchase. If you purchase registration at the non-member rate and ask for a refund to reflect the member rate, you will be charged a $25 administration fee.

Student Registration

To qualify for a student discount, you must be a full-time student or resident. Proof of enrollment is required before registration can be processed. Email proof of status to UCAOA at convention@ucaoa.org.

Spouse/Guest Registration

Spouse/Guests must pay for their own Registration to attend educational sessions. If your spouse/guest would like to attend the evening Exhibit Hall Receptions, they can purchase a pass at the time you register or on site. The Exhibit Hall Reception pass includes beverage tickets.

Please note, to uphold the professional and educational standards of the meeting, children under 18 years of age are not permitted in the exhibit hall or educational sessions. Attendee Reception Guest passes are available for purchase for adults ages 18 and older. Only paid registrants are able to attend the courses.

Group Registrations
Register four or more individuals at the same time from the same organization and receive a 20 percent group discount will be applied to the current registration fee.  A registration form must be completed for each individual. The first four registrations must be submitted simultaneously. Additional registrations (beyond four) will be registered with the group discount off current tuition.

Please contact UCAOA by email convention@ucaoa.org or phone 877-698-2262 for group registration

Invoices & Check Payments
Please email
convention@ucaoa.org or phone 877-698-2262 if you need an invoice. Check payments sent in with a Registration Form can be mailed to:

Urgent Care Association of America
387 Shuman Blvd, Ste 235W
Naperville, IL 60563

If mailing a registration form, please note, the tuition rate is determined by the postmarked date. Payment must accompany registration form. NO checks will be accepted after April 1, 2016.

Cancellation and Substitution Policy
Cancellation requests for registration must be received in writing at
convention@ucaoa.org or faxed to 331-457-4539. Membership fees are non-refundable.

Cancellations received by March 21, 2016, will receive a full refund, less a $100 processing fee. 

Cancellation received March 22 through April 6, 2016, will be refunded 50 percent of original.

NO Refunds will be issued after April 6, 2016. There are no exceptions to the cancellation policy.

Please allow four to six week for refunds to be processed via original payment method. Cancelling your registration does not automatically cancel your hotel reservation(s); you must handle this separately.

Registrants unable to attend may send a substitute. If the substitute is not a member, the non-member fee will be charged. Substitutions must be made in writing to

CME Policy
The Urgent Care Association of America designates this live activity for a maximum of 27 AMA PRA Category 1 Credit(s)TM . Physicians should claim only the credit commensurate with the extent of their participation in the activity.

UCAOA recognizes the importance of continuing education (and especially urgent care-specific courses) for our physicians. To provide CME to physicians, UCAOA must maintain our accreditation through the Accreditation Council for Continuing Medical Education. This process requires significant fees and staff hours to ensure that stringent guidelines are followed by UCAOA as well as all vendors and sponsors involved in our meetings in order to maintain our good accreditation standing. 

Most other physician medical association conferences are funded or supported by corporations and/or pharmaceutical companies. UCAOA is working to align itself with corporate partners to offset attendee costs and corporate support has been growing but is not at a level yet to wholly underwrite the meeting’s expenses. 

All physicians (MD/DO) must pay the CME fee.  If you do not pay the fee and add it on after April 6, 2016, you will be charged an additional $50 administrative fee.

Designation Statement
The Urgent Care Association of America designates this live activity for a maximum of 27 AMA PRA Category 1 Credit(s)TM .  Physicians should claim only the credit commensurate with the extent of their participation in the activity.

Accreditation Statement
This activity has been planned and implemented in accordance with the Essential Areas and policies of the Accreditation Council for Continuing Medical Education through the joint providership of the Urgent Care Association of America and the Urgent Care College of Physicians.  The Urgent Care Association of America is accredited by the ACCME to provide continuing medical education for physicians.

Attendee Information
As a registered participant, I agree not to copy or permit to be copied, in any form or format, without the express written permission of UCAOA, any of the contents of the UCAOA attendee roster. I also agree not to use the roster contents for any commercial, marketing, promotional, or political purposes. No solicitation is permitted by anyone except by exhibitors within the confinement of their booths.

Recording Policy
As a registered participant, I understand that I am prohibited from recording (audio and/or visual) any educational session content unless I have obtained written permission in advance from UCAOA.

Photographic & Video Images Consent
Registration and attendance at, or participation in UCAOA events and other associated activities constitutes an agreement by the registrant (faculty, attendee, exhibitor, etc.) to permit UCAOA to the use and distribution (both now and in the future) of the registrant’s image and/or voice in photographs, videos, electronic reproductions, and audiotapes of such events and activities.


Are children permitted in the exhibit hall and/or classrooms?

In consideration of your fellow attendees and the faculty, children (under the age of 18) will not be permitted in the classrooms or in the exhibit hall at any time. To arrange for daytime or evening child care, please refer to Child Care Services.

When do I get my Badge?

Badges will be distributed on site upon checking in at the registration counter. Photo ID will be required to pick up your badge. Registration will be located in the Osceola Lobby.  

For security reasons, badge-swapping is not permitted. Anyone found wearing a badge that does not match his/her identification will be evicted from the conference without a refund. In addition, the badge/name will be cancelled. . Individuals without a visible name badge will not be permitted into the Educational Sessions or Exhibit Hall.

Are the venues accessible to people with disabilities?

Yes. In accordance with the Americans with Disabilities Act, UCAOA uses only facilities that are in compliance. If you require special assistance please contact UCAOA by email at convention@ucaoa.org or by phone at 877-698-2262.

What should I wear?

Attire for the meeting is business casual. Every effort will be made to provide a comfortable learning environment; however, meeting room temperatures can fluctuate greatly and may be difficult to control. The temperature is often cool in the meeting rooms, therefore, a jacket or sweater is recommended.

Should I bring my laptop/tablet?

Because of the way most course rooms are set up to accommodate many people comfortably, we do not provide outlets and tables in the meeting rooms. If you would like to bring your laptop/tablet remember to bring it fully charged each morning.

Is there a Convention mobile app?

Course information and handouts are available via the Convention mobile app which will be available in early April. To download the free app, search UCAOA Meetings in the Apple App Store and Google Play store.

When will I receive my CME Certificate?

You will receive your CME once you complete the overall Conference Evaluation through Survey Monkey (this will be sent to all attendees at the close of the conference).  There will be a link at the end of the evaluation which will take you to the online CME form.  Once you complete the form it will electronically submit to UCAOA.  UCAOA will process it and the certificate will be available in your UCAOA online profile under Professional Development. 

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