|2016 Spring Convention Registration|
As a registered participant of the 2016 Spring Convention, you agree to all the terms and conditions set forth below including the use of photographic images. Noncompliance will result in registration cancellation without refund.
ONLINE REGISTRATION IS NOW CLOSED. PLEASE SEE US ON SITE AT THE GAYLORD PALMS RESORT AND CONVENTION CENTER STARTING SUNDAY, APRIL 17 AT 8AM.
UCAOA is now offering Exhibit Hall only passes. Click here to purchase.
Click here for press pass information.
Where is the 2016 UCAOA Annual National Urgent Care Convention?
The Annual Convention will be held from Sunday, April 17 to Wednesday April 20, 2016, at the Gaylord Palms Resort & Convention Center in Kissimmee (Orlando), Florida. Pre-Convention Courses will be held on Saturday, April 16 and Sunday, April 17.
Early Bird: Tuesday, December 15, 2015 through Thursday, January 21, 2016 (11:59 pm CST)
Please note, registration fees do not include any travel or hotel/housing costs.
Membership will need to be approved before you can register for the conference. Not sure? Email UCAOA to verify.
If you are a member and see non-member rates at checkout, please call our office at 877-698-2262 before completing your purchase. If you purchase registration at the non-member rate and ask for a refund to reflect the member rate, you will be charged a $25 administration fee.
To qualify for a student discount, you must be a full-time student or resident. Proof of enrollment is required before registration can be processed. Email proof of status to UCAOA at firstname.lastname@example.org.
Spouse/Guests must pay for their own Registration to attend educational sessions. If your spouse/guest would like to attend the evening Exhibit Hall Receptions, they can purchase a pass at the time you register or on site. The Exhibit Hall Reception pass includes beverage tickets.
Please note, to uphold the professional and educational standards of the meeting, children under 18 years of age are not permitted in the exhibit hall or educational sessions. Attendee Reception Guest passes are available for purchase for adults ages 18 and older. Only paid registrants are able to attend the courses.
Please contact UCAOA by email email@example.com or phone 877-698-2262 for group registration
Urgent Care Association of America
If mailing a registration form, please note, the tuition rate is determined by the postmarked date. Payment must accompany registration form. NO checks will be accepted after April 1, 2016.
Cancellations received by March 21, 2016, will receive a full refund, less a $100 processing fee.
Cancellation received March 22 through April 6, 2016, will be refunded 50 percent of original.
NO Refunds will be issued after April 6, 2016. There are no exceptions to the cancellation policy.
Please allow four to six week for refunds to be processed via original payment method. Cancelling your registration does not automatically cancel your hotel reservation(s); you must handle this separately.
UCAOA recognizes the importance of continuing education (and especially urgent care-specific courses) for our physicians. To provide CME to physicians, UCAOA must maintain our accreditation through the Accreditation Council for Continuing Medical Education. This process requires significant fees and staff hours to ensure that stringent guidelines are followed by UCAOA as well as all vendors and sponsors involved in our meetings in order to maintain our good accreditation standing.
Most other physician medical association conferences are funded or supported by corporations and/or pharmaceutical companies. UCAOA is working to align itself with corporate partners to offset attendee costs and corporate support has been growing but is not at a level yet to wholly underwrite the meeting’s expenses.
All physicians (MD/DO) must pay the CME fee. If you do not pay the fee and add it on after April 6, 2016, you will be charged an additional $50 administrative fee.
Photographic & Video Images Consent
Are children permitted in the exhibit hall and/or classrooms?
In consideration of your fellow attendees and the faculty, children (under the age of 18) will not be permitted in the classrooms or in the exhibit hall at any time. To arrange for daytime or evening child care, please refer to Child Care Services.
When do I get my Badge?
Badges will be distributed on site upon checking in at the registration counter. Photo ID will be required to pick up your badge. Registration will be located in the Osceola Lobby.
For security reasons, badge-swapping is not permitted. Anyone found wearing a badge that does not match his/her identification will be evicted from the conference without a refund. In addition, the badge/name will be cancelled. . Individuals without a visible name badge will not be permitted into the Educational Sessions or Exhibit Hall.
Are the venues accessible to people with disabilities?
Yes. In accordance with the Americans with Disabilities Act, UCAOA uses only facilities that are in compliance. If you require special assistance please contact UCAOA by email at firstname.lastname@example.org or by phone at 877-698-2262.
What should I wear?
Attire for the meeting is business casual. Every effort will be made to provide a comfortable learning environment; however, meeting room temperatures can fluctuate greatly and may be difficult to control. The temperature is often cool in the meeting rooms, therefore, a jacket or sweater is recommended.
Should I bring my laptop/tablet?
Because of the way most course rooms are set up to accommodate many people comfortably, we do not provide outlets and tables in the meeting rooms. If you would like to bring your laptop/tablet remember to bring it fully charged each morning.
Is there a Convention mobile app?
Course information and handouts are available via the Convention mobile app which will be available in early April. To download the free app, search UCAOA Meetings in the Apple App Store and Google Play store.
When will I receive my CME Certificate?
You will receive your CME once you complete the overall Conference Evaluation through Survey Monkey (this will be sent to all attendees at the close of the conference). There will be a link at the end of the evaluation which will take you to the online CME form. Once you complete the form it will electronically submit to UCAOA. UCAOA will process it and the certificate will be available in your UCAOA online profile under Professional Development.
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